Exhibitor and Sponsor Contract

Please read the terms and conditions set forth in this contract before submitting the registration form below.


Vendor rate  - $100
Non-Profit Organization - $25
Electricity - $25 extra


★ 10’ by 10’ booth space for the duration of the day
★ Logo placement on “Uxbridge VegFest” website page
★ Social media post announcing your attendance through Facebook and Instagram
platforms

Silver Sponsor - $500


★ 10’ by 10’ booth space in a prime location for the duration of the day
★ Logo placement on “Uxbridge VegFest” website page for 12 months
★ Extra social media posts and thanks announcing your attendance and sponsorship
through Facebook and Instagram platforms.

★ Your logo included in all print and online materials
★ Opportunity to sell at any future visiting days over the following year (occurring about
once a month) for free


Gold Sponsor - $750


★ 10’ by 20’ booth space in a prime location for the duration of the day
★ Logo placement on “Uxbridge VegFest” website page for 12 months
★ Extra social media posts and thanks announcing your attendance and sponsorship
through Facebook and Instagram platforms.
★ Your logo included in all print and online materials
★ Opportunity to sell at any future visiting days and other large events over the following
year (occurring about once a month) for free
★ Banner prominently displayed during event

TERMS AND CONDITIONS

 

  1. Booths are secured upon receipt of an executed contract and payment of the booth. Failure to provide payment by Friday, July 6th, 2018 may result in the negation of this contract. All payments are non-refundable.

  2. Uxbridge VegFest requires that all products sold on site are vegan. No products on site may contain any animal product: including eggs, dairy, meat, fish, gelatin, whey, honey, leather, fur, or feathers.

  3. Insurance protection will not be afforded to the exhibitor by Uxbridge Vegfest. Exhibitor insurance is mandatory. Exhibitors must carry their own insurance to cover exhibit material against damage. The exhibitor, by execution of this contract, hereby agrees to provide third party legal liability insurance for all liability arising out of bodily injury, property damage which might be suffered by any person, persons or corporations imposed by law, such insurance to be for not less than $2,000,000.00 per occurrence or loss, to be in full force and effect at all times during the occupancy period contracted for.

  4. Any exhibitors selling or sampling food must ensure compliance with Durham Region Health Department standards and ensure all forms and paperwork are completed by July 1st, 2018. Failure to have paperwork done will result in removal of exhibitor from event and paid fees are non refundable.

  5. Uxbridge VegFest is not responsible for providing exhibitors with tables, tents, utensil washing and hygienic products

  6. Uxbridge VegFest reserves the right to reject, eject, or prohibit any exhibit in whole or in part, with or without giving cause.

  7. Uxbridge VegFest reserves the right to amend the rules and regulations governing exhibitors at its discretion.

  8. Uxbridge VegFest reserves the right to restrict exhibits which, because of noise, lighting, method of operation, materials, or for any reason are considered objectionable, and also to prohibit from exhibiting or evict from the exposition as a whole. This reservation includes persons, things, conduct, printed materials, or anything of a character that Uxbridge Vegfest determines is objectionable. In the event of such restriction or eviction, Uxbridge VegFest is not liable for any refunds of rentals, or other exhibit expense

  9. The exhibitor agrees to confine his/her presentation to within the contracted space only and to maintain a staff in his/her booth space during show hours.

  10. Materials and displays are subject to Uxbridge VegFest approval. Exhibitors that engage in conduct that is bothersome to attendees or that goes against the VegFest Committee’s mission, vision, and values will be asked to stop. Failure to comply with requests from members of the Uxbridge VegFest Committee will be cause for termination of this contract.

  11. The exhibitor agrees to abide by all regulations and rules adopted by Uxbridge VegFest in the best interests of the event, and agrees that Uxbridge VegFest shall have the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the event.

  12. Space contracted by the exhibitor may not be re-sold, transferred or assigned. The exhibitor may not distribute literature or promotional material from a third party without consent.

  13. The exhibitor is responsible for setting up and taking down their display, products or materials and must ensure take down is completed in a timely manner once Uxbridge Veg Fest has ended. Exhibitors must ensure that their booth is staffed at all times during festival hours.
     

  14. By signing this contract, the Official Company listed agrees to abide by all rules and regulations set by Uxbridge VegFest in the Terms and Conditions of this Contract. If this contract is emailed to Uxbridge VegFest, we authorize the organization to take any and all steps as though the faxed/emailed contract were an original.
     

  15. In the event the exhibitor does not make payment by 5:00pm on Friday July 6th, 2018 all rights of the exhibitor shall cease and terminate. If deadlines are not met, exhibitors waive their rights to their booth and missed benefits without compensation. Uxbridge VegFest is under no obligation to issue reminders.

  16. By being present at Uxbridge VegFest, you consent to your voice, name and/or likeness being used, without compensation, in films and tapes for exploitation in any and all media, whether now known or hereafter devised, for eternity, and you release your organization, it’s successors, assigns, and licensees from any liability whatsoever of any nature.

  17. All Food Product Vendors and Exhibitors must have their Food Handlers Certificate present for the duration of the VegFest

  18. Please provide us with colour files of your logo. Files must be submitted via e-mail.